What benefits does the Availability Tool offer?
The majority of couples consider availability the most important factor when deciding which vendors to contact.
The Availability Tool saves you time by quickly connecting you with good-fit couples based on your availability, helping you secure bookings faster. Setup is easy—just connect your existing calendar to display your availability on your storefronts. You can customize your schedule to reflect whether you’re available for multiple weddings per day or only on specific days, and you can update your availability anytime to accommodate changes.
How does the Availability Tool work?
- Log in to your WeddingPro account.
- Click on the ‘Availability’ tab at the top of your WeddingPro Dashboard.
- Click ‘Get Started’.
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Select the calendar you want to connect, Google or Office 365, and follow the prompts.
- Only general availability (available, partially available, or unavailable) will show on your storefront(s), not event details.
- Add Keywords: To ensure the right events are synced, add keywords like "wedding" or "event." Only events with the keywords you designate in the title will be imported.
- Set Your Availability: Choose the days you're available by toggling days on or off. You can adjust this later as needed.
- Set Daily Capacity: If you can handle more than one event per day, set your daily capacity accordingly. Days where you haven’t hit your event capacity will show as partially available on your storefront(s).
- And be sure to check out our Adding Availability to Your Storefronts video tutorial!
Availability FAQs
1. Will all of the events from the personal calendar I connect be displayed on my Storefront(s)?
No, we’ll only import the events you designate based on the keywords you input.
2. For the events that are imported, will my Storefront show the event details, like location and couple's name?
No, you’ll simply show as “Available,” “Unavailable” or “Partially Available” on that date on your storefront(s).
3. How does the daily booking limit work?
To give you more control over when days appear as fully booked or not, setting your daily capacity allows you to select how many events you can service per day.
If you can serve more than one wedding per day, you can set the capacity to the maximum number of events you can serve. If you can take on two weddings per day, you can toggle this number up to two. On days where you have events booked but have not yet reached your maximum capacity, this will show as partial availability to couples.
4. When will this information be visible on my Storefront(s)?
All of the information you add to WeddingPro will appear on your storefronts across WeddingWire and The Knot within a few hours. This saves time and helps you attract and (ultimately!) book more of the ideal couples for your business.